Booking.com

Executive Assistant to the CEO

December 29, 2021

 

Overview

Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.

 

We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.

To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales & marketing tools, a state of the art showroom featuring Dubai’s only virtual helicopter tour and endorsements from a number of international sporting celebrities.

 

Job Description

  • Providing administrative support to the CEO. Pro-actively manage, update, and maintain his calendar across multiple time zones with attention to accuracy and detail while recognising the need to re-prioritise as business initiatives change
  • Act as "gate-keeper" to ensure CEO's work flow is not interrupted
  • Organizing and scheduling meetings and/or conferences by interacting with internal/external employees/clients to coordinate calendars, prepare materials and facilities, and make necessary arrangements for web connectivity when necessary
  • Organize departmental and other meetings as required; take minutes of meetings and prepare final reports of proceedings as necessary. Follow through on action items.
  • Prepare travel arrangements ( flights, visa and hotel accommodation) for CEO along with company's brand ambassadors and high profile individuals
  • Assist the CEO in managing the companies CSR Program - 'Enriching Young Lives' 
  • Execute highly confidential documents and records and file them appropriately 
  • Prepare ad hoc project's and research as required
  • Assist in organising company's events, seminars and trainings
  • Meet and Greet visitors at all levels of seniority
  • Preparing and processing expense reports and invoices
  • Producing a variety of correspondence, reports, and presentations using the appropriate software for word processing, graphics, and spreadsheets
  • Performing general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails, and prioritizing, distributing, and acting on mail
  • Managing long-term projects in support of the CEO’s top priorities
  • Setting meetings with high-profile individuals
  • Knowledge of Dubai labor laws

Desired Skill & Expertise

  • At least 10 years of experience as an Executive Assistant or related support role where you were the centre of cool and calm while maintaining executive support
  • A minimum of 2 years local Dubai experience
  • Must be fluent in English 
  • Bilingual is preferred 
  • College degree preferred
  • Maintain a professional manner of tact and diplomacy in a casual but professional work environment
  • Advanced experience with calendar scheduling
  • Proficient with Microsoft Office applications
  • Accurate and methodical in approach to managing tasks
  • Ability to handle confidential and sensitive information
  • Ability to modify work schedule as circumstances dictate
  • Full clean drivers license with knowledge of Dubai roads